Shareholders holding shares in physical form

Shareholders holding shares in physical form

Information to be provided to RTA, if holding shares in physical form

The Securities and Exchange Board of India (‘SEBI’) vide its circular dated March 16, 2023 has prescribed provisions for “Common and simplified norms for processing investor’s service requests by RTAs and norms for furnishing PAN, KYC details and Nomination”. Further, it has made mandatory for the Members holding securities in physical form to furnish PAN, Nomination, Contact details, Bank A/c details and Specimen signature for their corresponding folio numbers to the Registrar and Transfer Agent (‘RTA’) of the Company. In case of failure to provide required documents and details as per the aforesaid SEBI circular, all folios of such Members shall be frozen on or after October 01, 2023 by the RTA. Click here for SEBI Circulars:

In view of the above circulars, Members of the Company holding securities in physical form are required to provide following documents / details to RTA:

  • PAN;
  • Nomination (for all eligible folios) in Form No. SH-13 or 'Declaration to Opt-out’ in Form ISR-3. Any cancellation or change in nomination shall be provided in Form No. SH-14;
  • Contact details including Address with PIN code, Mobile Number and E-mail address;
  • Bank Account details including Bank Name and Branch, Bank account number and IFS code;
  • Specimen signature.

The Members can submit the above documents/details through following modes:

  • In Person Verification: by producing the originals to the authorised person of the RTA, who will retain copy(ies);
  • In hard copy: by sending self-attested photocopy(ies) with date of the relevant document at the below mentioned address of the RTA.
    Contact details of RTA:
    506 to 508, Amarnath Business Centre – 1,
    Beside Gala Business Centre,
    Nr. St. Xavier’s College Corner,
    Off C G Road, Ellisbridge, Ahmedabad – 380 006,
    Phone No: 079 - 2646 5179 / 5186 / 5187.
  • With e-sign: by sending scanned copies of KYC documents with e-sign –at with subject line as “KYC Updation – Torrent Power Limited – Folio No. ________” or by Uploading scanned copies of KYC documents with e-sign at – Investor Services – KYC Compliance.

Further, SEBI vide its circular dated January 25, 2022, has mandated that listed companies shall issue the securities in dematerialized form only, in order to enhance ease of dealing in securities markets by investors, for transactions including Issue of duplicate securities certificate, claim from unclaimed suspense account, renewal / exchange of securities certificate, endorsement, sub-division / splitting of securities certificate, consolidation of securities certificates/folios, transmission and transposition of shares.

In view of the above, the securities holder/claimant shall submit duly filled up Form ISR-4 which can be downloaded on the link provided in below table at 4 along with the documents / details specified in the SEBI Circular.

The Members can download the above referred forms as mentioned in SEBI circulars from link given in table below:

Sr. No. Form Purpose Download Form
1 Form ISR-1 Request for registering PAN, KYC details or changes/updations there of (only for securities held in physical form) Download Form
2 Form ISR-2 Confirmation of Signature of Securities Holder by the Banker Download Form
3 Form ISR-3 Declaration for Opting-out of Nomination by Holders of Physical Securities Download Form
4 Form ISR-4 Request for issue of Duplicate Certificate and other Service Requests Download Form
5 Form SH-13 Nomination Form Download Form
6 Form SH-14 Cancellation or Variation of Nomination Download Form